Iron Mountain Digital Human Resources solution brief

Industry fact

81% of HR leaders say that AI-driven automation has significantly reduced administrative workload, allowing them to focus more on strategic initiatives.
HR Addict

Challenge

Today’s HR departments struggle with a complex environment of HR applications and physical employee records that often don’t connect or share data effectively. This leads to critical employee information being trapped in separate systems, making it difficult and time-consuming for you to find what you need. As a result, HR staff spend excessive time on manual, repetitive tasks, diverting them from more valuable, strategic work. What’s more, you face challenges in maintaining the confidentiality and security of sensitive employee data while supporting compliance with evolving regulatory requirements and company policies.

What if you could

• Improve usability and accessibility of employee files by working with, instead of replacing, your current HR ecosystem
• Leverage AI agents to execute a range of HR tasks, including fast search, sorting, categorization, and summarization of employee data, while also delivering valuable insights and enhancing decision-making
• Streamline processes by automating HR workflows and seamlessly integrating digital and physical documents, reducing manual effort and providing decision-makers with AI-powered recommendations to guide actions
• Strengthen data governance for reduced risk by using automated data retention and privacy policies to support your efforts in complying with changing regulations and protecting sensitive employee information

Iron Mountain Digital HR

Iron Mountain’s AI-powered Digital HR solution simplifies your complex HR landscape, providing you with faster access to information while maintaining robust compliance. Built on Iron Mountain InSight^® Digital Experience Platform (DXP), this solution allows you to efficiently access, manage, and govern both digital and physical content through an automated and integrated secure platform. By leveraging generative and agentic AI, Digital HR delivers powerful, actionable insights to gain deeper understanding of your workforce and streamline HR processes.

This scalable, end-to-end software-as- a-service (SaaS) solution enhances employee information management by seamlessly integrating with existing HR systems via pre-built connectors, automating document- centric workflows, and enforcing intelligent document retention. This automation accelerates decision- making and execution, liberating HR teams to concentrate on strategic initiatives that drive collaboration and innovation.

Digital HR enables you to:

• Unify your HR ecosystem:
  Seamlessly manage both digital and physical employee records within a centralized platform, integrated with your existing HR systems, such as Workday. Access and retrieve employee data ef- fortlessly through a single, secure digital solution, eliminating the in- efficiencies of disparate systems.
• Automate manual HR processes:
  Eliminate manual HR tasks through AI-powered workflows that assess employee file completeness and compliance. Proactively identi- fy and resolve issues, reducing time, effort, cost, and errors. Leverage pre-built AI agents to autonomously perform a range of complex HR processes, providing valuable insights with minimal human intervention.
• Strengthen data governance:
  Enable robust protection of your documents throughout the entire process. Maintain compliance with both company and industry security and retention standards, particularly for sensitive information.

The Iron Mountain Advantage

Iron Mountain Digital HR solution offers a unique advantage by transforming your HR ecosystem into a unified, AI-powered platform. Unlike a disruptive ‘rip and replace’ approach, our solution seamlessly integrates with your existing HR systems, such as Workday, leveraging InSight DXP to protect, connect, and activate your employee data. This approach enables you to automate key workflows, enforce consistent retention and data privacy policies, and gain actionable insights from your HR documents.

Built on InSight DXP, Digital HR leverages comprehensive digital and physical content management, AI-powered workflow automation, and robust information governance capabilities within a single, scalable SaaS platform. This platform is backed by Iron Mountain’s extensive security and regulatory compliance certifications, providing you with the confidence of a trusted partner with over 70 years of experience in protecting sensitive information.

For your physical HR documents, Iron Mountain provides unparalleled scalability in digitization services, processing billions of images annually with our global network of imaging centers. Our expertise, refined processes, and robust infrastructure provide high-quality scanning, indexing, and quality control to meet your most demanding requirements.

With Iron Mountain Digital HR, transform your HR department into a strategic asset, driving efficiency, providing compliance, and empowering your team to focus on what matters most—your people.