The bridge to digital: Overcome your information management challenges for a digital future
Position your organization for success in an era of advanced technology and rapid growth
As organizations transition from paper records and traditional processes to fully digital environments driven by AI, the evolving management of physical and digital information is a top priority.
As an information management leader, you are being challenged to:
- Clean up paper and other physical records
- Make information accessible via strategic digitization
- Get control of digital information and data
The path to an optimized digital future might be more attainable than you think.
Explore the resources below to start your journey.
Bill Morey, Head of Information Governance, Legal Operations at Oracle in Iron Mountain’s Education Series, The flip side of retention
Challenge 1
Clean up paper
With the rise of digital transformation and AI, organizations are prioritizing records cleanup to make defensible decisions, reduce cost, mitigate risk, and build a clear roadmap to the future.
But stakeholder buy-in, missing record codes, unknown content, and commingled files can complicate this process and put your paper records cleanup program on hold.
If you are currently challenged with clearing the clutter and extracting true value from your physical records, here are some resources to get you started:
Resources for paper cleanup
It's finally time to clean up your legacy records
Different problems require different solutions, and that goes as much for fixing your car as it does for cleaning up your legacy records. To clean up your entire records inventory, you need a variety of approaches to address various challenges. Thanks to advances in technology, and innovative thinking, the time has come to finally put order to your paper records inventories.
The flip side of retention: Strategies for cleaning up physical records
Disposition is in the spotlight as organizations look to reduce cost and risk by cleaning up their physical records. In our August Education Series webinar, experts tackle paper overload and discuss new strategies for an old problem.
Smart Records Cleanup Suite
A suite of solutions for your records inventory
Iron Mountain Clean Start
Reduce risk, improve productivity, and enhance sustainability as you elevate your workplace
Charting the course to digital: 3 RIM challenges to overcome
A robust Records and Information Management program is the cornerstone of today’s digital shift and advancing AI technologies. Let’s explore 3 challenges to overcome as you chart the course to your digital future.
Iron Mountain’s Smart Sort Facility Tour
Smart Sort is a simple and budget-friendly solution to help you finally gain control of your records inventory.
Challenge 2
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modeling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitize.
If your organization needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Resources for digitization
Beyond the box: The digital impact on retention schedules
Explore how data is changing the way we manage records, the challenges of defining and retaining data, and the importance of collaboration between Information Governance and Data Governance teams.
Information Governance in the age of AI
As it integrates into the global economy, artificial intelligence (AI) is having a profound impact on Information and Data Governance. Every day, the landscape evolves. The latest Iron Mountain Education Series discussion explores the implications of AI on the economy, regulatory structures, and data management.
Data Governance vs. Information Governance: Closing the gap
Information Governance is generally accepted as a framework for managing information in all its formats, including the basic building blocks of data. But where does Data Governance fit in? Experts weigh in on the IG and DG relationship and how to maximize your information’s value and drive business goals by understanding each.
The bridge to digital: Positioning your organization for success
How can your organization position itself for success in an era of digital transformation, artificial intelligence (AI), and machine learning? Let’s explore the goals for a digital strategy and how to build a foundation for success.
Document scanning and digital storage
Transform your business and centralize your information with digital scanning and storage
3 reasons for an information governance health check
If it's been over a year since you reviewed your information governance program, you're probably due for a check-up. This paper explains why you should be doing regular health checks, and provides tips on how to get started.
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Challenge 3
Get control of data
Organizations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
Resources for data cleanup
From hidden potential to the power of AI: Prepare your information for the future
How records and information management (RIM) leaders are uniquely positioned to navigate their organizations through the new age of data-driven information management.
Out with the old: 5 reasons to begin the new year by cleaning out your data
In many organizations, only 15% of the stored data is actually valuable. Much or the rest is redundant, obsolete, and trivial (ROT). While most organizations have retention policies that mandate defensible deletion of this ROT, policies often go unenforced. If this is happening at your organization, this paper offers five reasons to spend some time cleaning up your files, as well as tips for helping your efforts succeed.
Data first: The critical foundation for your GenAI Launchpad
Generative AI has opened up new frontiers in how the government executes its mission, but GenAI is only as good as the data that powers it. How strong is your data foundation?
Electronic Content Classification Service
At Iron Mountain, our Electronic Content Classification and Data Remediation service leverages a range of platforms for classifying and remediating both structured and unstructured data stored on-premise, in the cloud or in hybrid environments.
Iron Mountain InSight Digital Experience Platform
Access information from a unified, automated, secure platform
Digital detox: Practical ways to clean up ROT
Surges in data volume are front and center for today’s information managers. Redundant, obsolete, and trivial (ROT) data increases your risk exposure and devalues your digital assets. Experts from our recent 2024 Education Series session share practical advice for your next data cleanup project.
