Illuminate your records inventory and reduce the costs and risks associated with over-retention.
Position your organisation for success
No matter where you are on the road to digital transformation, cleaning up legacy records, making strategic digitisation decisions, and getting control of your data are critical to future-proof your program.
Explore the resources below to prepare for what’s next.
With Iron Mountain's support, you can embrace the future with a clean, organized inventory, and benefit from reduced costs and risks.
Discover more about paper records cleanup
7 benefits of legacy records consolidation
Records scattered here, there, and everywhere? Unlock hidden value and efficiency. Discover the top 7 benefits of consolidation, from cost savings to AI readiness, and finally take control of your information.
UTMB Health starts with Smart Sort to advance digital transformation
Faced with the closure of a historic facility and the need to identify, sort, and move thousands of patient records, microfiche, and microfilm, UTMB Health needed to defensibly reduce and relocate its inventory in a matter of months.
The flip side of retention: Strategies for cleaning up physical records
Disposition is in the spotlight as organisations look to reduce cost and risk by cleaning up their physical records. In our August Education Series webinar, experts tackle paper overload and discuss new strategies for an old problem.
Iron Mountain Clean Start
Iron Mountain’s Clean Start program is designed to transform your workplace. Whether one floor, one building or multiple locations, we’ll help you navigate a variety of real estate changes, including office closures, occupancy in a new space or reconfiguration of your existing space. We’ll manage the clean-out process from start to finish and provide services to facilitate the donation or secure destruction of materials or equipment you no longer want to keep and the temporary or permanent storage of those items you do.
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modeling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitise.
If your organisation needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Discover more about digitisation
Beyond the box: The digital impact on retention schedules
Explore how data is changing the way we manage records, the challenges of defining and retaining data, and the importance of collaboration between Information Governance and Data Governance teams.
Data Governance vs. Information Governance: Closing the gap
Information Governance is generally accepted as a framework for managing information in all its formats, including the basic building blocks of data. But where does Data Governance fit in? Experts weigh in on the IG and DG relationship and how to maximise your information’s value and drive business goals by understanding each.
The bridge to digital: Positioning your organisation for success
How can your organisation position itself for success in an era of digital transformation, artificial intelligence (AI), and machine learning? Let’s explore the goals for a digital strategy and how to build a foundation for success.
Charting the course to digital: 3 RIM challenges to overcome
A robust Records and Information Management program is the cornerstone of today’s digital shift and advancing AI technologies. Let’s explore 3 challenges to overcome as you chart the course to your digital future.
What are your legacy records cleanup challenges?
No matter the scale or complexity of your records inventory, Iron Mountain has the expertise to help you free up internal resources using technology-based solutions that automate decision-making about what records to retain, defensibly destroy, or digitise.
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Get control of data
Organisations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
Discover more about data cleanup
From hidden potential to the power of AI: Prepare your information for the future
How your organisation can position itself for success in an era of digital advancement, artificial intelligence, and rapid growth.
Iron Mountain InSight Digital Experience Platform
Access information from a unified, automated, secure platform
Digital detox: Practical ways to clean up ROT
Surges in data volume are front and center for today’s information managers. Redundant, obsolete, and trivial (ROT) data increases your risk exposure and devalues your digital assets. Experts from our recent 2024 Education Series session share practical advice for your next data cleanup project.
